What this template includes
- Pro-forma invoice wording for pre-payment or quotation workflows.
- Line items tailored for cleaner jobs.
- Printable layout with logo, color, signature area, tax, discount, and currency support.
Suggested line items
- Deep cleaning deposit: quantity 1, sample rate $250
- Estimated balance due on completion: quantity 1, sample rate $500
When to use this page
This deposit pro-forma invoice is useful when a cleaner needs a clear record for deep cleaning, move-out cleaning, or office cleaning. It gives the client enough detail to understand what was done, what is being requested, and which reference number should be used for follow-up.
What to include before sending
- A plain description of the cleaner work, including the main service and any follow-up task.
- Quantity, rate, tax, discount, and final total shown in the selected currency.
- Business name, client name, document number, issue date, payment details, and signature area.
- State clearly that the document is issued before payment or delivery, especially where the client needs internal approval.
Review checklist
- Confirm that the deep cleaning line item matches the actual work agreed with the client.
- Check whether local tax, VAT, withholding tax, or sales tax applies before sending.
- Add a short note for warranty, delivery, revision, maintenance, or refund terms where relevant.
- Save or print a copy for your records after the client receives the document.
Editable sample note
Cleaner Services confirms the details in this deposit pro-forma invoice. The client should review the line items, total amount, payment details, and any notes before approval, payment, or filing.