What this template includes
- Pro-forma invoice wording for pre-payment or quotation workflows.
- Line items tailored for architect jobs.
- Printable layout with logo, color, signature area, tax, discount, and currency support.
Suggested line items
- Concept design deposit: quantity 1, sample rate $250
- Estimated balance due on completion: quantity 1, sample rate $500
When to use this page
This deposit pro-forma invoice is useful when a architect needs a clear record for concept design, design development, or planning drawings. It gives the client enough detail to understand what was done, what is being requested, and which reference number should be used for follow-up.
What to include before sending
- A plain description of the architect work, including the main service and any follow-up task.
- Quantity, rate, tax, discount, and final total shown in the selected currency.
- Business name, client name, document number, issue date, payment details, and signature area.
- State clearly that the document is issued before payment or delivery, especially where the client needs internal approval.
Review checklist
- Confirm that the concept design line item matches the actual work agreed with the client.
- Check whether local tax, VAT, withholding tax, or sales tax applies before sending.
- Add a short note for warranty, delivery, revision, maintenance, or refund terms where relevant.
- Save or print a copy for your records after the client receives the document.
Editable sample note
Architect Services confirms the details in this deposit pro-forma invoice. The client should review the line items, total amount, payment details, and any notes before approval, payment, or filing.